Project Close Out Report

Project closure is often a stage that is neglected as people move onto other assignments and significant energy has been focused on bringing an asset into use. It is however an important time to take stock, assess the successes and failures and most importantly, identify the areas of learning that can be transferred to other projects. This is especially important in a Towns Fund context as many Towns are delivering multiple projects, at different times but with similar challenges to overcome. This Project Close Report template has been produced to provide a straightforward but effective way of capturing useful information from the project team that, if populated correctly will serve well from both traceability and lessons learned perspectives. This report should be endorsed through governance via a final decision gate and although is the responsibility of the Sponsor, will often be produced by the project team who have had the first-hand experience of delivery.

Delivery and Procurement Methods

This short guidance evaluates both delivery and procurement methods against the needs of the Towns, setting out key considerations to consider when identifying the options for delivering their project.

Engagement Evidence

A community and stakeholder engagement plan is key to building a strong Business Case and it is critical in demonstrating how you manage stakeholders during project delivery.

It needs to show how you have engaged with people and how you will continue to engage as you work up business cases, and project delivery.

But you only have limited space, so what evidence should you include? This guide gives you some tips on what to include, and how to present it.

Stakeholder and Community Audit Guidance

To develop a successful Business Case or delivery plan you will need to actively engage with key stakeholders within your town. A shared vision and commitment from a range of stakeholders, showing how they have played (and will continue to play) an active role in the development of your project, will go some way to demonstrating that you have secured buy-in from the local community.

This document, produced by Copper, provides an overview of the types of information to consider when developing your Business Case or delivery plan and identifying stakeholders to proactively engage in the process.